Touch Email Once

Touch Email Once - The 4 D's

  • Delete it or File it
  • Delegate it
  • Do it
  • Defer it

Most of your inbox is filled with email that you have looked at multiple times but done nothing with or worse, you have not even opened it.  

I'm sure you have lots of reasons for leaving it there, but there is a better way.  

Below I have put together some tips that will help you get through your emails and back to your productive goals​

Continue reading

Stop Looking At Email

“Your Email Inbox is Your To-Do List Set By Others”

How true is that saying?


Spending time in your Inbox and moving email, for most of us, provides a sense of achievement.


Unless of course there are 100s or 1000s of unread emails in there, in which case it's a depressing place to be.


Here's a few quick tips to get you started in controlling your email inbox.

Continue reading

Email Subject Line

How You Can Solve Email Overload,
And Help Others To Do It Too…..

Most people find email is totally overwhelming when you don’t have systems and processes in place to deal with the vast amount we all receive each day.

Have you ever thought about how you can massively speed up the email handling process for yourself and others? There’s actually some really simple things you can do which will reduce email time for you and those who receive, and need to action your emails. We’ll get into that in just a minute…

Do you remember when you first setup your new email address? Waiting for emails to come in……sending emails out to people and notifying them of your new email address……waiting for emails to come in…….checking a couple of times a day to see if any emails have come in ?

Those Were the Good Times

Continue reading

2

9 Productivity Killers

I have seen many people feeling good about the amount of work being done.  They are moving stuff around and ticking items off their To-Do lists.  Brilliant right.  WRONG.  More often than not this is being busy but not being productive.  I have listed 9 Productivity Killers you should avoid.

1 Multitasking

There are very few of us who can actually Multitask, this means the rest of us are Split Tasking.  As good as we are at each task we are completing we are adding wasted time by changing between them.  The solution to this is to batch tasks and set aside specific time blocks to complete one task at a time.

2 Actively Checking Email

We lose up to 25 minutes of productivity each time we interrupt a task to check email, according to a 2007 study by Microsoft.  Set specific time blocks through the day to check and action email. There are training videos on Email in the Members area.

3 Putting Off Your Most Important Tasks

Most people lose energy during the day, and motivation generally drops with it. The morning is the best time to tackle the Important and Significant tasks.  Putting off Important and Significant tasks to later in the day reduces your ability to produce great results.  Some of the reasons we defer Important and Significant tasks are in this list. Continue reading

1

You Can’t Control Everything

I have spent many years wondering why some projects at work were more frustrating than others. It wasn’t until a friend of ours told me about the Cost Quality Triangle that this frustration was something that I understood.  You can’t control everything.

When you look at how you can influence the outcomes of a project you need to understand that you can only control two of the three items, Cost, Quality or Time.  Effectively you can work on just one of the sides of the triangle.  Let me explain.

  • If you want to control the Cost of the project and the Quality of the output then Time is the item that will be uncontrollable.
  • If you want to control the Time that a project takes and the Quality of the output then the Cost is the item that will be uncontrollable.
  • If you want to control the Cost of the project and the Time taken to complete then the Quality of the output is the uncontrollable.

With this knowledge I realised that my frustration is the result of trying to control all three factors.  That it is far too difficult, you can’t control everything.  Sometimes we get lucky and the uncontrollable factor falls within the budget.

So what can we do about this?  Awareness was the big leap forward for me and now I make sure that the people in my team and the people we are reporting to are also aware and understand. Prioritise which items to focus on, “If one of these factors was to fail which will be the least important at the end of the day”.

Manage expectations and over deliver.

Have you had a similar experience? I would love to hear about it.  Leave a comment below.